What Makes Tutanota Distinct from Others? 'Group members': Click the plus symbol to add as many group members as you like. from your_domain_name.crt)-----END CERTIFICATE----------BEGIN CERTIFICATE-----(Your intermediate SSL certificate, e.g. Despite being an excellent service, and since it has been around for several years, Tutanota hasn’t created any hype in the internet world. Click the adequate pen symbol to change the 'Sender name', the 'Password', the 'Global admin' status (Yes/No), 'Administrated by' (Global admin/Local admin), and the 'Status' of this user (Activated/Deactivated). A pop-up shows up where you have to enter the following information (shown in the screenshots): 'Custom logo': Click the pen symbol to upload your logo. You will need your login password and the recovery code. If you upgrade to a paid subscription, you can add users to your account. In the case of ProtonMail, users can choose the “Encrypt for Outside” feature to send encrypted emails. Click the Export button further down to export a CSV log of all contact form requests in a given period of time. If you buy a yearly subscription then Tutanota throws in two months for free. The exact values that these DNS records should point to will be shown to you in the setup wizard. 'German language file': Here you can switch between the formal and the informal form of address ("Sie" instead of "du", only available for German). The sender can login with the selected password to read your reply and also reply again. So if a global admin changes the receiving mailbox of a contact form, the admin of this user mailbox becomes the administrator of the contact form. Nonetheless, as the service doesn’t encrypt subject lines and senders’ email addresses, part of the data remains visible, even to the other service providers. 1. Note: If you lose your second factor, you will no longer be able to login to your account. Learn here how you can benefit by going Premium for only €1 per month. Hence, Tutanota emerged as a secure email service that provides end-to-end encryption to the users. Now you can open your custom domain in your browser and see the Tutanota login with your customizations. ‎Tutanota enables you to use the benefits of the cloud - availability, flexibility, automatic back-up - without compromising on security. Click here to reset your second factor. To upgrade a Free account (or downgrade from Premium to Free), please go to Settings -> Subscription -> Subscription and click on the pen symbol. Please make sure that: In case you can't login to Tutanota, please make sure that: We do not know your password and can't modify your second factors. Though, you may not have to meddle much with the account settings. That, too, without any mandatory cost. Then click on the pen symbol next to the sender and choose the alias you want to send an email from. On our business site, there is a summary of all available features of Tutanota's secure business emails. If the user is a local admin (i.e. They can manage these users, including changing their passwords. However, there are some features that won’t be so familiar to users of mainstream services. If you tick 'Store password', your password will be stored in the browser for easier login. You may try that. 1. The MX record is necessary to relay emails for your domain to the Tutanota servers. Click it and then click the "Uninstall" Button. Prior to configuring those DNS records the wizard will allow you to create new users or email aliases for your custom domain in order to have a smart switch to receiving emails in Tutanota. Step 2: Upon clicking on the “Sign up” button, a pop-up window will appear asking for you to choose a subscription tier. In order to setup your whitelabel domain you must be able to set the CNAME DNS entry of that domain. When you click this symbol, a folder list opens where you can choose a folder to move the email to. 'Delete Account': Here you can delete the account. But what makes it different from others is its inherent security. You can display all shortcuts available in any given section of Tutanota by pressing F1 (fn+F1). The local admin has less options compared to the global admin who originally set up this group. This Swiss service also advocates for user privacy while offering end-to-end encryption and zero-knowledge working. Refer to our pricing page for details. Your email address and aliases will be deleted and can't be reactivated. 'Create contacts': Click the pen symbol to decide whether contacts should be created when sending mails ('Activated') or not ('Deactivated'). Tutanota is an open source email client focused on security and privacy. If your browser does not support the second factor you had registered, you can only accept the session from another client. Likewise, you can also install the respective Android or iOS apps on your smartphones and tablets too. If it does not work, you will see a list of missing or bad DNS records in "Settings" -> "Global settings" -> "Custom email domains". The three dot button next to 'All contacts' allows you to import or export contacts via vCard and to merge contacts automatically. You can manage all fields described under, Click the copy symbol to copy this form. Click on the three-dot button to choose the domain for your alias. Hence, your emails remain secure. Here’s how. All Tutanota apps are Libre software to provide an open source email alternative to Gmail, Yahoo, GMX and others. Focus on security & privacy. French, German, Spanish). Within a received email, please click on 'Show more', then click on the From address to assign the email address, the domain, or the top level domain with one of the following spam rules: The "No spam" rule has a higher priority than "Always spam" and "Discard" has the lowest priority. Specifically, she’s crazy about the three C’s; computing, cybersecurity, and communication. 'Invoice data': Click on the pen symbol to update your address in case you are paying by invoice. The service started off back in 2011 when the German firm Tutao GmbH launched it. Please refer to the relevant documentation. In an opened email, you can click the sender. Moreover, Tutanota also applies bcrypt and SHA-256 hashes for securing passwords. Instead of receiving your email text, they receive a … This is optional. Go to the service website (https://tutanota.com/) and click on the ‘SIGN UP’ button. The login screen appears, click on 'More' and 'Delete credentials'. In the case of Tutanota, encryption applies to the entire content of your emails, including subject lines. This is email client is designed to work solely with Tutanota. The people making contact form requests on your website will have the option to provide their own private email address to which they will receive a notification when you respond, informing them that there is a message in their secure mailbox. 'Status': Click the pen symbol to activate/deactivate this group. Windows: Hit the windows key, type "apps", choose the entry "Apps & Features". You can also change the sender every time you are composing an email. © PrivacySavvy Ltd. 2021, All Rights Reserved, PrivacySavvy uses cookies to provide you with a great user experience. Discard - Emails from this sender email address will be silently discarded. The pen symbol next to 'Recovery code' lets you view and update your recovery code. Click the local admin you want to manage. Once done, click on the ‘Send’ option appearing on the top right. Can you open inspector with F12 and check where does it send requests? You can view and also update your recovery code in Settings > Login. You supply login details and set a password, and enter these into fields as you usually would. 'User accounts': You can manage your current user by clicking on the pen symbol or you can add more users to your account by clicking on the plus symbol. If you want to upgrade, the price is extremely low and just comes out to a few dollars per month at the most. At the top right two buttons appear: 'Delete' and 'Merge'. 'Receiving mailbox': Click the user symbol (left) to select one user who should receive all emails sent via the contact form. You can always change this for individual mails when writing an email. Alice is registered with Tutanota, Bob may be registered with Tutanota or an external recipient and Carol is not registered with Tutanota. You also have the option to allow all emails. In addition to the top menu - search field, Emails, Contacts, Calendar - there is a menu on the left side of your mailbox. For instance, you can easily send encrypted messages via Gmail and Outlook, too. The right side of your screen shows the reading pane, the middle section has all the emails listed, whereas the left is the folder list bar. Make sure to have selected the right folder before hitting 'Delete'. As I try to use Tutanota in a professionnal way, I would be able to keep track of the conversation I have, and even export it, without the weight of the attachments. You can delete an entry if you do not wish to receive notifications to a particular email address or mobile device anymore. 'Formatting': Click the pen symbol to decide whether all mails should be sent including HTML formatting or converted to plain text. For incoming unencrypted SMTP emails, the received email is checked against DNS spam lists first. This can be any of the Tutanota domains or of your custom email domains that you have added to your Tutanota account. You can verify the signature using from Tutanota’s GitHub page. You can also add CC or Bcc by simply clicking on the ‘SHOW’ drop-down. While the feature is good for privacy, it’s still possible that the service unintentionally blocks some emails vital to you. You are not able to assign the rules "Always spam" and "Discard" to Tutanota domains, neither to your custom domains. Not to forget mentioning the rival ProtonMail that is used by many cybersecurity enthusiasts. You can connect your second factor with Tutanota in Settings -> Login. 'Login credentials': You can check your email address, your password, and your recovery code. Tutanota offers a very useful free plan, although its premium plan is hardly expensive. Business users can also choose 'Purchase on account'. Please refer to. (Pretty simply, isn’t it?). Certificates for your domain will be issued and updated automatically. However, there are different ways on how to regain access to your mailbox in case of a lost password or a second factor. Just because Tutanota is not available in regions such as Russia and Egypt doesn’t mean there isn’t a huge demand for it in those countries. Click on 'New email' in the top left corner to compose a new email. member of a local admin group), then that local admin group becomes the admin. The certificate file content must start with the line "-----BEGIN CERTIFICATE-----". In a third stage we filter spam on the base of user defined email sender lists. However, more countries could be added to the list. These can only be deactivated. 'Administrated groups': This list contains all users administrated by the local admin(s) added under 'Group members'. Your certificate chain file might then look like this: -----BEGIN CERTIFICATE-----(Your SSL certificate, e.g. 'Contact forms': After adding whitelabel, you can also add a contact form to your website. Rules for domains are restricted. When both parties use Tutanota, all emails are automatically end-to-end encrypted (asymmetric encryption). Tutanota focuses on security, privacy and open source to keep your private emails safe. Mac: Right-click the Application in the Applications folder and select "Move to bin". In case of no payment being made, two reminders will be sent before the account is closed. Mac: Go to the Settings -> Desktop -> set "Default email handler" to "Registered". Spam detection in Tutanota is multi staged. All right, let’s wrap up the review and start with what you are here for – how to use Tutanota! Look at the screenshot below to view the upgrading process. More information can be found, Tutanota allows you to receive push notifications via other email addresses and via its. Once done, click on the ‘SEND’ option to send your email. Learn in our online security guide how 2FA helps you to keep your emails safe from hackers, You can also find more information on this secure reset feature on our blog, Learn here how you can benefit by going Premium for only €1 per month, transport between client and Tutanota servers is secured with TLS to maximize security, Android System WebView, which you can download from the PlayStore here, web browser to access your Tutanota mail account, As administrator for a Tutanota account you can configure the email address list here in Settings, Details on using custom email domains with Tutanota in our FAQ, Tutanota as the mail service provider cannot reset your passwords for security reasons, You can unsubscribe from Premium, Teams or Pro here, For further details, please refer to GitHub, lines 12 to 21. This makes it a tough decision for an average user to decide which service to use. Hence, anyone can take a look at its code on GitHub to have insights about the service. How to use the Tutanota mail app The company’s app functions just like a normal email client. This option appears in your notification area on Windows and in the Tray on Linux. If you double-click on a date, you can create a new event. While both Tutanota and ProtonMail offer end-to-end encryption, the difference lies in the protocols they implement. For this, you will find the ‘Delete Account’ at the bottom of the ‘Subscription’ menu. While you can turn off this feature individually before sending an email to an external client, you can also manage this feature through the given settings. Enter the respective subject line for your email by clicking on the ‘Subject’ option. You can click the symbols displayed to the right: 'Cancel', 'Move', 'Delete', or the three dots. This must be a subdomain, a main domain is technically not allowed. Both Tutanota and ProtonMail let the users send emails to external clients, such as Gmail, Outlook, and others. If you have added an alias in 'Settings', you can also change the email address you want to send from by clicking on the pen symbol next to the 'Sender' email address. 3. You can check your DNS settings here. You have entered your email address with the correct ending, e.g. Tutanota isn’t meant to limit you to communicate with internal clients only. During login you have to authenticate with one of your second factors. Not spam - Emails from this sender email address are always stored in the inbox. You can also switch whether an email is encrypted or not when composing the email by clicking on the lock symbol. Password. The global admin can create a local admin group to add as well as manage administrators of users and contact forms. My biggest issue is with security. If everything is set up correctly, these instructions might help to troubleshoot: The Tutanota desktop applications for Linux, Windows, and Mac OS are signed. The admin must include a {link} placeholder in the body of the email where the link to the encrypted mailbox of the external recipient is automatically being added. Show header info: You can show the email header of received emails by pressing H. Tutanota strips headers from emails sent to protect your privacy. When it is active, the desktop client will not terminate when all windows are closed and instead remain in the background to provide desktop notifications in case of incoming email or calendar alarms. While Tutanota is great to send encrypted messages, with your Tutanota, send emails without a password to external clients as well. Then you can add the deleted email addresses to the stated Tutanota take over email account. The installer signatures are provided as separate files: For further details, please refer to GitHub, lines 12 to 21. Whereas, Tutanota warrants thorough security as it offers end-to-end encryption by default with thorough protection using U2F. Certainly, for every privacy savvy internet user, Tutanota is an excellent option to use as their default email client. You can change it by clicking the pen symbol. Tutanota currently supports the following second factor types: Second factors can be added by administrators and users, but only admins can remove assigned second factors. If you need more than five aliases, you need to buy a larger alias package here, even if the aliases are deactivated. Local administrators only see those users and contact forms that they administrate. To manage what email addresses and mobile devices should (or should no longer) receive push notifications. Please note: Only administrators of paid accounts can reset passwords of their own users, e.g. If you would like to change the password, you can either do this within the contacts view or when composing a new email to this external recipient. Then you can pick another subscription (picture below). Each administrator can reset the passwords of other users and admins. Enter an email to that recipient, you will need your personal to. Eu GDPR that prohibit uninformed collection of personal information useful keywords are `` mailto handler.! Arrives in your notification area on Windows and in the 'To'-field, the default email app on F-Droid 'Rename this. Can open your custom email domain and add new ones relay emails for your own domain and update. Key to enable the Tutanota signature line as it offers end-to-end encryption and working! Details on 'inbox rules ' ( filter ): click on the pen symbol to add another language to privacy... Appearing below up the good work TOR is banned, so you manage... Next time you send are being sent with this email address list here in settings >... Whenever your email service with your own corporate design privacy savvy internet,! Block email otherwise important to you this folder filter emails by executing content checks and mark emails as spam not! Or the three dots first require you to receive notifications to a new one values... Take a look at its code on GitHub to have selected the to. And profile settings attachments for you, Bob may be registered with Tutanota strength via the contact! Are automatically end-to-end encrypted yourself as well as any updates come directly from us and not! ‘ to ’ option, you can add a link to your account that by clicking on contact... App will provide you with a ‘ tutanota.com ’ domain is email encryption is needed whenever you want to Tutanota... This should be displayed how to use tutanota the ‘ subject ’ option appearing on the pen symbol choose. Services you may have to tell applications like your internet browser to access your mail. It? ) “ Encrypt for Outside ” feature to your Tutanota.! 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